Careers

Congregation Bet Ha'am is Hiring!

We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist the Rabbi and all visitors to the synagogue by handling office tasks and generally being a helpful and positive presence in the workplace.  They should be professional, polite, and attentive while always being prepared and responsive, willing to meet each challenge directly. Candidates must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, candidates should abide by confidentiality policy and have a genuine desire to meet the needs of others.

JOB DESCRIPTION – ADMINISTRATIVE ASSISTANT

Position Title:

Administrative Assistant

Function:

The Administrative Assistant should be able to assist the Rabbi and all visitors to the synagogue by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, preparing correspondence, maintaining and generally being a helpful and positive presence in the workplace.  They should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. The Administrative Assistant must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, they should have a genuine desire to meet the needs of others.

Relationships:

The Administrative Assistant takes direction from and is accountable to the Executive Director.  The Administrative Assistant also takes direction from the Rabbi.

Principal Duties:

Under the general direction of the Executive Director and Rabbi, the Administrative Assistant is responsible for the performance of the following functions:

A.  Rabbi Support:

  • Providing real-time scheduling support by booking appointments and preventing conflicts for the Rabbi.
  • Screening phone calls and routing callers to the appropriate party.
  • Using Microsoft Office software (Outlook, Word, Excel, PowerPoint) to create spreadsheets, manage email, prepare correspondence, and assist with presentations.
  • Provide service support (e.g. b’nai mitzvah, Tot Shabbat)
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the pastoral care needs of others in order to ensure their seamless and positive experience.

B.  General Congregation Support:

  • Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
  • Providing real-time scheduling support by booking appointments for facilities rentals, maintaining internal and external calendar to reflect services events.
  • Screening phone calls and routing callers to the appropriate party.
  • Using Microsoft Office software (Outlook, Word, Excel, PowerPoint) to create spreadsheets, manage email, prepare correspondence, and assist with presentations.
  • Using Constant Contact to communicate with members and friends (e.g. weekly newsletter).
  • Assist volunteers by providing administrative support for programs and events.
  • Greet and assist visitors.
  • Maintain polite and professional communication via phone, e-mail, and mail.
  • Anticipate the needs of others in order to ensure their seamless and positive experience.

Administrative Assistant Requirements:

  • Prior administrative experience.
  • Excellent computer skills.
  • Attention to detail.
  • Desire to be proactive and create a positive experience for others.
  • Understanding of Judaism helpful, but not required. 

This is a 30 hour per week position with an hourly rate of $16 to $18, depending on experience.  Candidate must work Tuesday through Friday with some flexibility in scheduled time to meet the candidate’s needs.  Interested applicants should email Lynn Mansfield, Executive Director, at Lynn@bethaam.org.

 

 

 

I’m interested!

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